Good communication is not the same as convincing other people to accept your point of view. Regardless of how well you express yourself, it is not practical to think that others will always agree with you. However, others will understand you if you communicate well. When you send a message, you intend to convey meaning, but the message itself does not contain the meaning. The meaning will be formed by your own perception and the perception of your receiver. To understand each other, you and your recipient must share similar communication meanings. For example, gestures, tone of voice, and other symbols.
OVERCOMING THE BARRIERS OF PERCEPTION
In the modern world we are constantly bombarded with information “packaged” in different forms such as images, sounds, smells, and so on. Our minds organize this stream of feelings into a mental map that represents our perception or reality. Perception can be defined as our individual interpretation of the world around us. In no case is the perception of a certain person the same as the world itself, just as there are no two identical maps. Seeing the world, your mind absorbs your experiences in a unique and personal way. Because people have different ideas, they will also have different perceptions. If you go to a restaurant, for example, you might be impressed by the art that hangs in the restaurant and the good food that is served.
Another person may be impressed by the good parking space in front of the restaurant, but this person may not like the food that is served. This is caused by the unique perceptions of individuals. So when two people experienced the same event like eating at the same restaurant, their mental images of that event will not be the same. As senders, we choose the details that are important to us and focus our attention on the most significant and general. This process is known as selective perception. As receivers, we try to fit new details into our patterns that we already have. However, we have a strange habit of distorting information rather than rearranging patterns when we discover that a detail does not quite fit. Overcoming differences in perception can be difficult. For this reason, it is important to predict how your message will be received by anticipating the reactions of the recipient. You should always try to avoid misunderstandings by constantly modifying your message. Many people are in the habit of applying a single solution to each communication problem, whereas it is much more effective to find specific solutions to solve specific problems. You need to always frame your messages in such a way that they have meaning to your listeners. In turn, you must frame your own mind in such a way that you find something useful in each message you receive.
OVERCOMING INFORMATION BARRIERS
The information we receive is always ‘leaked’ or abbreviated, resulting in changes to the original messages. In business, the filters between you and your recipient are many; executives, assistants, receptionists, answering machines, etc. Simply communicating on the phone can take a week if you call someone who is protected by layers of guardians. The biggest problem is what will happen to your message when it finally reaches its recipient. It will be digested, distilled and probably distorted. The same will happen with the messages that are sent to you and that will also be translated by the same guardians. The same can be said when playing the children’s game ‘Telephone’. A person begins with a specific message. It is whispered from person to person. Finally, the last receiver repeats what it has heard. Almost 100 percent of the time the message is a disaster. To overcome filtering barriers, try to establish more than one communication channel, try to eliminate intermediaries, and decrease distortion by condensing information to the essentials.
OVERCOME LANGUAGE BARRIERS
By choosing the words to develop your message, you are signaling to others that you are a member of a particular culture or subculture. This is implicit in the tone and verbiage that he uses. Each culture has its code in a certain sense. If you know the code, then you are or have been part of that group. Your message will experience barriers due to the nature of your code, which consists of your language and vocabulary. For example, the language of a teacher differs from that of a police officer. This difference in your vocabularies will definitely have a profound impact on your ability to recognize and express ideas.
Barriers also exist because words can be interpreted in different ways. As we all know, language uses words as symbols to represent reality. This means that the word book can be automatically linked to the physical thing that is a book. We could well call a book a worm. Language is random code that depends on shared definitions, but there is a limit to the way we all share the same meaning for a given word.
The words are not really accurate on a literal or denotative level. People in the West tend to agree on what a book is. However, your idea for a book is a combination of all the books you’ve read: novels, school textbooks, phone books, and self-help guides. Someone from another culture may have a different variety of experiences with books: comics, religious guides, and cookbooks. While they may both agree with the general concept of a book, the precise image in their minds is different.
The differences at the connotative or subjective level are much greater. Feelings play an important role here because you could interpret a book based on your feelings about it. You can have very positive experiences reading books. The books you have read really made a difference in your life, increasing your knowledge and facilitating your progress in school at your job. However, you may not like books because you never liked reading those long and boring texts assigned to you by your uninspiring teachers. To overcome language barriers, describe things thoroughly. The more specific and accurate your descriptions are, the greater the chances that the recipient will interpret your message the way they would like it to be perceived. Increase the accuracy of your messages by using language that describes rather than evaluating by presenting obvious facts, events, and circumstances. When you have to speak in public, always try to choose words that your audience can understand.
OVERCOME LISTENING BARRIERS
Most of us just don’t hear well! Perhaps the most common barrier to reception is simply inattention on the part of the recipient. Even if we try to focus on the words of the sender of a message, we all let our minds wander from time to time. Essentially, people are likely to fall asleep when forced to hear information that is difficult to understand or has little direct bearing on their own lives. An effective technique for overcoming hearing barriers is to paraphrase what you have heard and understood. It is very useful to try to put yourself in the shoes of the other speakers. Also important is that impulse that we all have: jumping to conclusions. Try to get clarification by listening without interrupting the other and asking non-threatening questions. After all this is done, you will understand what the receiver wanted you to hear. The knowledge that you can acquire is then unlimited.
OVERCOMING EMOTIONAL BARRIERS
Each message contains two meanings: (1) the subject of the message itself; and (2) a relationship meaning, which identifies the most important reason for the interaction between sender and receiver. Communication can fail when the receiver reacts negatively to any of these meanings. You may have to deal with people during emotional times. Either they may be upset or you may be upset. An angry person tends to distort or even ignore the other person’s words. Angry people are often unable to present their feelings and ideas effectively. This is not to say that you should avoid all communication when you are emotionally involved, but you should be aware of the potential for misunderstandings that go hand in hand with aroused emotions. To overcome emotional barriers during communication, it is important to control your own feelings and the feelings of others. Always try to control your negative feelings or anger. The most important thing is to recognize the likelihood of misunderstandings that often accompany emotional messages.
OVERCOME BACKGROUND BARRIERS
Each person grew up in a different environment. Along with parents and childhood influences, people perceive things differently based on their age, education, gender, social status, economic position, cultural background, temperament, health, beauty, popularity, religion, political beliefs, etc. . People can be greatly influenced by a passing mood.
All of these things can separate one person from another and make communication difficult. Background differences are the most difficult communication barrier to overcome. To overcome the barriers associated with different origins, avoid projecting your own origin or culture onto others. Clarify your background and understand the background of others. Consider their education, experiences, personalities, perceptions, and don’t assume that certain behaviors mean the same thing to everyone.